Terms and Conditions
Your place at the Event
- You understand you are required to pay a non-refundable registration fee of £15 to obtain a place for physical events. Virtual events are FREE.
- If your supporters are eligible to complete a Gift Aid Declaration, they can use the declaration form available on our website.
- If your application for a charity place is successful, you agree to take responsibility for your actions on the day of the Event.
- You understand that your place cannot be transferred to any other person.
- You understand that if for any reason you have to withdraw your charity place, we are not able to automatically defer this to the following year and you will not be entitled to a refund of the registration fee.
- You understand that, if for whatever reason, the Event is cancelled you will not be entitled to a refund of the registration fee.
- You agree that all funds you raise in connection with the Event shall be raised using lawful methods and in compliance with any guidance provided by the Stroke Association to you in advance of the Event or given on our website.
- You agree that all funds raised shall be for the benefit of the Stroke Association only and held on trust for the Stroke Association.
- You understand that you have a legal responsibility to ensure that all funds raised in connection with the Event are paid to us. We ask that you do this as soon as possible, but in any event within four weeks of the date of the Event and that you adhere to the ‘Paying in your fundraising’ guidelines on our website. You may not deduct any costs unless otherwise agreed with the Stroke Association.
Health and Fitness for the Event
- You are satisfied that you are sufficiently fit and able to take part in the Event and if you have any doubts, please refer to your GP.
- You understand that you participate in the Event at your own risk.
- You agree the information provided [on the entry form] is a true and accurate description of your current health and medical state and consent for this information to be used by our Stroke Association’s First Aid Providers to provide you with medical assistance on the day of the Event.
- If you are taking medication which could cause drowsiness, or other side effects please seek medical advice before completing the [entry form].
- If a medical or physical condition arises prior to or during the Event which is likely to affect your ability to compete in the Event, you should withdraw from the Event.
- The Stroke Association may prevent you from participating in the Event if the Stroke Association or a medical representative considers that you should not participate in the Event for health, medical and/or safety reasons.
- For safety reasons, the minimum age for participation is 6 years old. Children aged between 6 and 13 must be accompanied and supervised by an adult at all times (“an Accompanying Adult”). Accompanying Adults must be named on the [entry form] of the relevant participant as an Accompanying Adult.
- Young persons under the age of 18 (13 to 18 years) who are not accompanied by an adult will require parental/guardian consent to participate and may be asked for proof of consent on the day of the Event.
Participation in the Event
- You must follow the instructions of the Event organisers or their appointed agents or representatives at all times.
- The Stroke Association, its agents, or representatives reserve the right to prohibit you from taking part in the Event if the Stroke Association, its agents or representatives reasonably believes your participation in the Event could result in: harm to you, other participants or spectators; and/or damage to the reputation of the Stroke Association.
- You must not be under the influence of alcohol, illegal substances or performance enhancing drugs during the Event. The Stroke Association its agents, or representatives reserves the right to refuse participation to any participant founds to have consumed alcohol, illegal substances or performance enhancing drugs.
- All participants must write their name, details of medical conditions and medication, and emergency contact details on the back of their Resolution Run number and display the Resolution Run number on their person clearly at all times during the Event.
- You agree that during the Event you will not behave in any way that may cause offence or damage the Stroke Association’s reputation, or which may cause injury or harm to other Event participants and/or spectators.
- You agree that the Stroke Association may use without payment, notice or further consent any photographs, videos and other images in which you appear which are taken at the Event or Event-related occasion by our employees or representatives or other person attending, in our website, social network marketing activities or any other relevant promotional material. The Stroke Association will not, however, identify anyone by name without their agreement.
Withdrawal from the Event
- In the event you need to withdraw from the Event for any reason, you must inform us as soon as reasonable possible. If you do withdraw your registration fee will not be refunded.
Cancellation and changes to the Event
- In the event the Stroke Association determines it necessary to cancel the Event for any reason, the Stroke Association will notify each participant as soon as reasonably practicable.
- Should unforeseeable reasons prevent the Event from taking place as planned, Stroke Association will seek to honour all entries into a rescheduled or alternative Event where determined feasible.
- The Stroke Association reserves the right to change the date of the Event, the publicised route, or make any other amendment to the Event that we determine necessary to stage the Event, at any point up to and including on the day of the Event. Any change to the Event will be [publicised on our website] and we shall notify all participants as soon as reasonably practicable.
- In the event of a change to the Event date or the cancellation of the Event, participants who wish to obtain a refund of their registration fee (and who will not be participating in a rescheduled or alternative Event to which the Stroke Association has at its discretion agreed to transfer their registration) must send a written refund request to the Stroke Association in writing within  days of receiving the notification of the Event cancellation (details of how to request a refund will be made available on our website if the Event is cancelled). In the event the Stroke Association does not receive a written refund request within  days then the registration fee shall be treated as a donation to the Stroke Association.
Liability and insurance
- The Stroke Association will take reasonable care to ensure that the Event is conducted in a safe manner.
- Liability cannot be accepted by the Stroke Association for any damage, injury or loss arising to a participant (including any Accompanying Adults) whether this is sustained as a result of taking part in the Event or as a result of the cancellation or changes made to the Event by the Stroke Association, provided that nothing in these Terms and Conditions shall limit any liability which cannot legally be limited, including liability for: death or personal injury caused by negligence; fraud or fraudulent misrepresentation; or breach of statutory duty.
- You are responsible for your own actions at the Event and any accident or injury suffered in connection with the Event is your responsibility. Subject to the above, the Stroke Association accepts no responsibility for the actions of a participant nor the consequences of such actions.
- You agree to let the Stroke Association know immediately in the event of any change to the above information.
- You have provided us with your personal information, which we will use for the purposes of: administering the Event (including sharing your personal data with third party Event organisers where relevant), processing of registration fees and donations; stewardship of participants to help with preparation for the Event and with their fundraising efforts; and direct postal marketing of future Events and other ways to support the Stroke Association. We will use your personal information in line with our Privacy Notice.
- The Stroke Association may vary these terms and conditions from time to time and the up to date terms and conditions shall be available on the Stroke Association’s website (“these Terms and Conditions”).
- Any complaints should be communicated to the Stroke Association representative at the Event or, if that is not possible, then in writing to the Stroke Association using our Complaints Procedure.