2. Target your event
Take a look at our stroke risk factors to see who is at risk of stroke, and think about where you can reach the most people.
Ensure that you choose somewhere that has easy access and where you will be visible, e.g. shopping centres, community centres and places of worship.
3. Arrange your venue and date
Find a venue where you can reach your target audience. You may need our insurance certificates to book. Please see our 'Insurance Certificates' section below.
You can run your event any day of the year!
4. Identify who will take the blood pressures
Only trained Stroke Association Staff, trained Stroke Prevention Ambassadors, medical professionals and retired medical professionals can take blood pressures at KYBP events.
Most external events, often run by Rotary Clubs, recruit local medical professionals or retired medical professionals to take blood pressures for them. The club members then provide the crucial support setting up the event, talking to attendees and handing out literature.
5. Apply to hold your event
Apply to hold your event using our online form. It may take up to five working days for your event to be registered, so please apply at least four weeks in advance. In some cases, our team may contact you to discuss your event further.
Once your application has been accepted, you will receive a welcome registration email containing your event number, link to the materials order form and information you will need to organise your event.
6. Order your materials
Once you have your event number, you can order your materials on our online order form.
Please order your materials at least three weeks in advance, and we encourage you not to over-order resources as these are often updated year to year.
Although our KYBP materials are free, we do welcome a donation of £10 (£15 if you order more than 1,000 items) towards postage and packing. If you would like to make this donation, please include a cheque made payable to the Stroke Association in the envelope you return your event forms after your event.
Please note: All event data forms were updated on 25 May 2018. Any older forms MUST NOT be used as they are no longer compliant with Data Protection legislation. The new forms are labelled as Form 1 and Form 2.
7. Complete your safety checklist
Download our safety checklist and complete it before your event.
You do not need to return this to us, but you, as the event organiser, are responsible for completing this and keeping it for your own records.
8. Promote your event
Think about how you could promote your event to your target audience. You could display posters in local community venues; include information in a newsletter or on social media; or send a copy of our Rotary press release to your local newspaper.
Printed A2 and A4 size posters can be ordered via our materials order form.
You can add your event details to our digital poster to share in an email, online newsletter or on a digital screen. Please note, this is a digital resource only. Hard copies of this poster must not be printed.
9. Prepare for your event
Think about what else you will need. This might include:
- Blood pressure machine.
- Table and chairs.
- A cover like a gazebo, if you are outdoors.
- Print-out of our new Mastectomy question poster (in the pdf in your welcome email).
- Anything else…
10. Run your event
Set up your stand and have all of your materials ready.
Prep volunteers and ensure you have recorded who is taking blood pressures if you have medical professionals helping out.
Remember to handle personal data carefully. Put each form into a large envelope, marked ‘Private & Confidential’ as soon as it has been completed.
Will you be taking photos at your event for your website and social media? If so, please make sure anyone you take a photo of has completed your organisation's photo consent form.
11. Return your event forms
After your event, please ensure you return your data collection forms to us (Form 1 and Form 2) within two working days. This should be returned in an envelope marked ‘Private and Confidential’, by Second Class Signed for Delivery, to the address below:
Know Your Blood Pressure Team
Life After Stroke Centre
Receiving these forms is really important for monitoring our campaign. We use this anonymous data to learn about the type of people whose blood pressure we are testing, to promote our campaign to policymakers and to help us persuade the NHS and other donors to invest in our services.
We provide insurance for organisations that run KYBP events. This includes the Stroke Association, Rotary and other organisations.
For the insurance to be valid you must ensure:
- The event has been registered with us in advance and you have received an event number.
- Blood pressures must only be taken by Stroke Association staff or Prevention Ambassadors (volunteers) who have completed Stroke Prevention Awareness training, or current or retired medical professionals.
- Our KYBP Guidance is followed.
In order to be covered by our insurance policy, you must have registered your event in advance and have received your event number. If you have not done this then the KYBP event cannot go ahead.
Download the Stroke Association’s Employers Liability and Public and Products Liability certificate and Medical Malpractice certificate for use at your event. These documents cover the period from 1 April 2019 to 31 March 2020.
Where to get a blood pressure machine
Many medical professionals will be able to bring their own blood pressure machines, but make sure you ask them if they can, in case you need to procure one.
You can purchase a blood pressure monitor for your own use from a number of retailers. Blood pressure machines should always be properly calibrated in accordance with the manufacturer's instructions.
We would like to thank Omron Healthcare UK for their gift of blood pressure monitors for our staff and volunteers to use at Know Your Blood Pressure events.